C. H. Booth Library Minutes
Regular Board of Trustees Meeting
October 9, 2012
Present: John Benson, Dan Cruson, Tom D’Agostino, Carolyn Faxon, John Godin, Colleen Honan, Bill McCarthy, Jennifer Reilly, Moira Rodgers, John Trentacosta, Janet Woycik, and Beryl Harrison
Absent: Mary Kelley, Mark Principi, Martha Robilotti, Michelle Rosenthal, Paul Sirois, Peter Stern
Meeting called to order at 7:02 pm by John Trentacosta, Vice President
Consideration of Minutes: Dan Cruson moved to accept the minutes of the September meeting. Tom D'Agostino seconded, and the motion was unanimously accepted.
Public Participation: Jim Maher, new president of the Friends of the CH Booth Library, was present
President’s Announcements: Mr. Trentacosta welcomed Jim Maher to the board meeting and introduced him to the board members.
The Republican Town Committee has named a representative to the board, George Collins.
Mr. Trentacosta read aloud a letter received from Bill Lavery announcing his resignation from the Library Board.
Dan Cruson moved to accept the resignation with regret. Bill McCarthy seconded the motion. The motion passed.
Treasurer’s Report: Bill McCarthy, Treasurer, presented a packet of financial reports including:
- Statement of Income and Expense for 3 months ending Sept. 30
- Funds Provided by the Friends Statement of Revenue and Disbursements
The Friends have confirmed acceptance of the Library's budget request
The Finance Committee will meet soon.
The budget deadline is November 30th this year.
John Godin moved that the preliminary budget be discussed by the board at the November 13th meeting, and that the executive committee be authorized to vote on the final budget to present to the town by the November 30th deadline. Moira Rodgers seconded the motion, and the motion passed.
The December meeting will be moved from the first Tuesday (December 4) to the second Tuesday (December 11) in accordance with the typical schedule, because of the budget deadline.
Report of the Library Director: Janet Woycik's report, including computer usage numbers, was emailed to the board.
Committee Reports:
Policies and Personnel: None
Fund Raising: Carolyn Faxon announced that the annual letter will be printed on Thursday. The benefactor event will be held in the spring
John Godin updated information on the Turkey Trot. A Facebook page is running to increase word-of-mouth interest.
Building, Grounds, and Interior: Tom D'Agostino will be meeting with the First Selectman to discuss tying contractual services in with other town buildings to save on costs. He will be seeking quotes on the sprinkler system repairs.
Long Range Planning: None
Friends of the Library Liaison: Jim Maher reported on the Friends' activities and the timing change for presenting funds to the Library with the purpose of improving the budget planning process.
Art Liaison: No report
Historical Liaison: Dan Cruson reported that Mary Thomas is continuing her work on garments.
Nominating Committee: The Nominating Committee will need a new chairperson.
Old Business: None.
New Business: A letter was distributed from Pete Stern regarding his thoughts on the process for selecting a new Director.
Move to adjourn by John Godin, seconded by John Benson. Approval was unanimous.
Meeting adjourned at 7:42 pm.
Respectfully submitted,
Jennifer Reilly
Secretary
CH Booth Library Board of Trustees
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